Decline a spectrum transfer

You can decline a spectrum transfer Form 9 'Notice of transfer of spectrum licence' in the Register of Radio Frequencies (RRF).

What you need to know

When you decline a spectrum licence transfer, it's the submitted Form 9 you are declining — before the licensing Manager actions it.

Only the Manager of the licence in the Management Right can decline a Form 9, but it needs both the Manager and Rightholder to complete the process.

This process has 2 parts:

  1. Start decline transfer form process — the Manager.
  2. Decline transfer form process — the Rightholder.


Start decline transfer form process — the Manager

  1. Log on to the Register of Radio Frequencies(external link) (RRF) using your username and password.
  2. Select Manage Licences > Spectrum Licence Forms > Manage Spectrum Licence Forms from the main menu. The Manage Forms screen opens with a list of forms queued with a status 'Awaiting Manager'.
  3. Click the Form ID link. The Form 9 (Awaiting Manager) screen displays. The Form 9 (Awaiting Manager) screen re-displays. You'll get a pop-up box asking if you want to decline the transfer. The 'Form 9 (Declined By Manager)' screen displays with the reason.
  4. Enter your reason for declining the transfer and select Continue. If you don't enter a reason, only the Cancel button will display. The Continue button will appear as soon as you begin typing.
  5. We'll send the Rightholder an email advising that the transfer has been declined.

Decline transfer form process — the Rightholder

You'll get an email once the Manager has declined a licence transfer. To complete the process, you need to:

  1. Follow the instructions you received in the email to open the Manage Forms screen in the RRF.
  2. Click the Form ID link of the licence status Declined By Manager. This opens the Form 9 (Declined By Manager) screen. You'll see the reason the Manager declined the transfer at the bottom of this screen.
  3. Decide whether to:
    • Re-submit the form, by updating any necessary details then selecting [Notify Manager]. The Manager will either submit the form to the Registrar or decline your request.
    • Select [Discard Form] to completely remove it from the RRF.
  4. Select [Back] to return to the Manage Forms screen. You can select another menu, or log off.

Note: A submitted Form 9 has a time limit of one month in Manager’s work queue. If you don't take action, we'll send the Manager an email reminder prior to the one-month expiry.