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Pay for licence fees

 

Adding a purchase order number

Individual and business clients can add a purchase order number (PO number) to their invoice prior to payment in the Register of Radio Frequencies (the Register).

You can add a PO number to invoices that are paid by;

  • Credit card/debit card
  • Direct debit
  • Internet banking (pay by POLi)
  • Payments made manually by cheque or into the Ministry bank account


The following applies for PO numbers:

  • On-going purchase order number
    An on-going PO number typically has a maximum allocated dollar value.
  • One-off purchase order number
    This PO number applies to one-off payments
  • Direct debit purchase order numbers
    Direct debit payments have certain restrictions depending on whether you are paying annual licence renewal fees or for a new licence.

 

On-going purchase order number

An on-going PO number typically has a maximum allocated dollar value. You would use this PO number more than once and/or until the allocated dollar value has been apportioned. You can use these PO numbers for both annual licence renewals and new licence fees.

The PO number is added to your client billing address. It will viewable in the Register “Fee Payment” screen and on your invoice.

The PO number will appear on every invoice. It will be your responsibility to remove or keep the PO number current. If an invoice has been generated it cannot be amended to add or remove an incorrect PO number.

 

One-off purchase order number

This PO number applies to one-off payments for both annual licence renewals and new licence fees. You must add a new PO number for each new transaction, and prior to the generation of an invoice.

The PO number will be viewable in the Register “Fee Payment” screen and on the corresponding invoice.

It will be your responsibility to change the PO number for each new transaction. If an invoice has been generated it cannot be amended to add or remove an incorrect PO number order.

Please note:

  • This option does not apply to clients who have elected to include their invoice with their renewal email.
  • This option is not available for direct debit transactions; however, it is currently under development.

 

Direct Debit purchase order numbers

You can pay by direct debit for both annual licence renewals and new licence fees. You have the following options;
 

Consolidated invoice

A consolidated invoice will generate automatically at the beginning of the month following the transactions you added in the previous month and then selected direct debit as your payment option.

The invoice will display a line item for each of the transactions you made.

If you require a PO number for this type of invoice, you would choose the on-going PO number option. Your PO number will need to be added before the first of the month.
 

Individual invoice

You can create an individual invoice prior to making payment by direct debit. This will be a separate invoice and the transactions on this invoice will not appear on your consolidated invoice.

If you require a PO number for this type of invoice, then you would choose either the one-off PO number option for annual licence fee renewals, or the one-off PO number for a new licence.

Please note:

  • It will be your responsibility to keep the PO number up-to-date for both Consolidated and individual invoice transactions. If an invoice has been generated it cannot be amended to add or remove an incorrect PO number order.
  • Payment for both consolidated and individual invoices will be automatically deducted from your bank account on the 20th of the month following the direct debit invoice date.
     
Last updated 1 October 2017